Academic authority stays with your committee
Publion does not make acceptance or editorial decisions.
Conference Hosting
Host Conferences with Publion
Run your academic conference without managing disconnected forms, spreadsheets, and manual confirmations. Publion provides the submission, review, payment, and certificate infrastructure. Your committee leads the academic program.
Publion conference stack
publion.org/conferences/[event-name]
- Public conference website with schedule and committee
- Submission, review, revision, and decision workflow
- Payment tracking, LoA, certificates, and proceedings
Organizers
Reviewers
Authors
Participants
Infrastructure is managed for you
Submission, review, payment, and certificate workflows in one system.
Built for the full conference cycle
From open submissions to published proceedings and archived records.
What Publion handles
One system for the full conference lifecycle.
A connected environment covering public presence, submission management, peer review, payment tracking, and post-conference outputs.
Conference Website
A dedicated public page with themes, dates, committee, submission guidelines, and schedule.
Submission Workflow
Structured abstract and full-paper collection with author metadata, file uploads, and topic tracking.
Review Management
Assign reviewers, collect recommendations, manage revisions, and record final decisions.
Payment Tracking
Track registration and publication fees without spreadsheets, screenshots, or scattered messages.
LoA and Certificates
Generate Letters of Acceptance and participation certificates from templates automatically.
Schedule and Proceedings
Publish the program schedule and compile accepted papers into a structured proceedings volume.
Workflow
From call for papers to published proceedings.
Publion keeps every stage of the conference visible, structured, and easier to manage across committee roles.
01
Setup
Define the event, committee structure, topics, submission guidelines, and public conference page.
02
Collect
Receive abstract and full-paper submissions with author metadata, files, and topic assignments.
03
Review
Assign reviewers, track recommendations, request revisions, and record acceptance decisions.
04
Run
Track payments, issue LoA and certificates, publish the schedule, and compile proceedings.
Academic ownership
Your committee keeps academic control.
Publion provides the system and infrastructure. Your chair, scientific committee, and reviewers remain fully responsible for the academic program and integrity of the conference.
Your committee retains control of:
- Conference name and identity
- Scientific committee
- Reviewer selection
- Acceptance and rejection decisions
- Submission topics and scope
- Conference fees and schedule
- Academic and ethical standards
- Proceedings editorial policy
Hosting models
Choose the right hosting model.
Start lean, scale into stronger operations, or work with Publion as a managed conference partner.
Community
Free
For organizers who need a structured system without managing forms, spreadsheets, or manual confirmations.
- Public conference website
- Submission and review workflow
- Schedule, LoA, and certificates
- Up to 200 submissions
- Free events only
Recommended
Professional
Revenue sharing
For conferences that collect registration or publication fees and need stronger payment and proceedings support.
- Everything in Community
- Paid conference setup
- Dedicated Publion subdomain
- Payment tracking
- Proceedings with DOI coordination
- Data export
- Priority support
Managed
Custom quote
For institutions that want Publion as an operational partner for the full conference cycle.
- Everything in Professional
- Conference setup assistance
- Submission and reviewer coordination
- Proceedings assistance
- Multi-conference support
- Dedicated support channel
Who it is for
Built for institutions and academic communities.
Publion Conference Hosting is for organizers who want credible conference operations without managing disconnected tools.
Universities and faculties
Research institutes
Academic associations
Professional societies
Government research bodies
Academic communities
FAQ
Frequently asked questions.
Common questions from conference organizers considering Publion infrastructure.
Does every conference need to use all steps?+
No. Each organizer can use only the parts that match their event. A free seminar may only need a public page, submission workflow, review, schedule, and certificates. A paid international conference may also use payment tracking, LoA, and proceedings.
Does Publion make editorial or acceptance decisions?+
No. Academic decisions remain entirely with the conference chair, scientific committee, and reviewers. Publion provides the workflow that helps those decisions be organized, documented, and tracked.
Can we use our own domain?+
Professional Conference includes a dedicated Publion subdomain. Custom domain arrangements can be discussed for Professional and Managed plans based on the institution's needs.
Is Community Conference really free?+
Yes. Community Conference is free for small, non-commercial events that do not collect registration fees. It supports up to 200 submissions per event.
Can we run recurring annual conferences?+
Yes. Each edition gets its own public page, submission cycle, schedule, and archive while remaining connected to the same organizer account.
Can we publish selected papers after the conference?+
Yes. Professional and Managed Conference organizers can compile accepted full papers into proceedings with public article pages, metadata, and DOI coordination.
How does revenue sharing work?+
When a conference begins receiving payments through Publion, revenue is shared between the organizer and Publion based on the agreed hosting arrangement. The organizer remains entitled to their share, while Publion's share supports hosting, payment tracking, technical maintenance, and ongoing support.
Can organizers receive payouts?+
Yes. An organizer can receive payouts for eligible revenue that has been successfully received, confirmed, and recorded through the Publion payment system. Payouts may require verified institutional or account-holder information and a valid bank account.
Can we set our own registration fees?+
Yes. Your committee controls the fee policy, including whether fees apply, how much they are, when payment is required, whether waivers are available, and whether payment is required before or after acceptance.
Does Publion guarantee indexing or participant numbers?+
No. Publion provides the infrastructure and operational foundation. Indexing outcomes, citation performance, and participant numbers depend on the conference itself.
Can one institution run multiple conferences?+
Yes. Universities, faculties, research organizations, and professional associations can run multiple conferences through Publion. Each conference has its own identity, committee, submission cycle, schedule, and proceedings.
Is Publion suitable for a first-time conference?+
Yes. Community and Professional plans are suitable for first-time organizers. The committee can focus on the academic program while Publion handles the submission, review, payment, and certificate infrastructure.
Ready to run a more organized conference?
Publion provides the infrastructure so your committee can focus entirely on the academic program.